Have you logged your time in ESSIC lately?
Starting in November, 2017 ESSIC balances will be transferred into Workday, Penn State's new HR and Payroll system. All employees who use ESSIC for time and attendance are asked to review your balances to see if the amounts are accurate and in the appropriate time banks.
Why does this matter to you?
Time and attendance will be directly tied to payroll in the new system, so it’s critical to bring accurate attendance records and balances into Workday. When Workday launches:
- Non-exempt employees paid monthly (staff, part-time academics) will need to report hours in Workday to receive additional pay like overtime and shift premium.
- Non-exempt employees paid biweekly (technical service, part-time staff, and student employees) will need to report hours in Workday to receive pay, overtime, shift, and premium.
- Time worked or time off will need to be submitted prior to payroll deadlines, and managers will be responsible for approving attendance records.
What can you do now to prepare?
Practice the habit of submitting accurate time and attendance reports in ESSIC on a monthly basis. As a reminder, the University has the following guidelines for what should be tracked in ESSIC:
- All Tech Service and Non-Exempt Staff are required to enter daily hours worked, with the exception of Tech Service in Auxiliary and Business Services who use time clocks to enter time worked.
- All Tech Service and Non-Exempt Staff are required to enter absences with earned time off, with the exception of Tech Service in Auxiliary and Business Services who work with timekeepers to track time off.
- All Exempt Staff are required to enter absences with earned time off.
- All records are required to be submitted by the employee and approved by the supervisor on a monthly basis.
Review your balances to see if the amounts are accurate and in the appropriate time banks. Address any discrepancies with your HR Strategic Partner. (This is the data that will be pulled in to Workday – so you’ll want to be sure it’s correct!)
Ask your manager to approve your time and attendance records on a monthly basis.
If you’re a manager, remind your direct reports how important it is to submit accurate time and attendance records in ESSIC and review their balances for any issues.